Do the phases in order. The most common error is closing district Home Education too early.
Phase 1 — Apply while you stay registered
Submit the PEP application in your SFO portal (Step Up EMA or AAA SMP) while the student remains fully registered under District Home Education.
Do not file a district Notice of Termination while the application is only submitted, under review, or waitlisted. Keep the activity log and portfolio current.
If you terminate before a funded award, and the application is delayed or denied, the child may have no recognized schooling status under s. 1003.21, F.S.
Phase 2 — Wait for a funded award
Wait for formal notice from the SFO that the student has been awarded a funded PEP seat.
- Log in to EMA or SMP.
- Confirm the status shows awarded and funded for that school year.
- Keep the SFO scholarship ID with your records.
Do not treat “submitted” as “awarded.”
Phase 3 — File a written Notice of Termination
Once the funded award is confirmed, close the s. 1002.41 program with the county superintendent.
30-day window (s. 1002.41(1)(c), F.S.). The parent shall file a written notice of termination upon completion of the home education program, or upon enrollment in a public or private school or a scholarship program under Chapter 1002, within 30 days after that termination.
What to include (minimum):
- Student’s full legal name
- Date of birth
- Residential address
- Effective date of termination
- Reason: transitioning to PEP under s. 1002.395, F.S.
- Parent or legal guardian signature and date
Proof of delivery (practical, keep forever):
- Mail: USPS Certified Mail with return receipt
- Email or district portal: save the sent message with timestamps and ask the Home Education office for a written acknowledgment
Confirm your district’s current intake method with the county office. This hub does not file the letter for you.
Phase 4 — Show the SFO that district Home Education is closed
Both SFOs need district disenrollment before full spend rails unlock. Their proof steps differ. Do not collapse them into one rigid hub rule. Confirm the current upload or acknowledgment steps inside your portal.
- AAA Scholarship Foundation: Upload proof of district disenrollment (for example the district acknowledgment or certified-mail receipt) to SMP before the Student Learning Plan will be reviewed or funds released — that is AAA’s stated sequence.
- Step Up For Students: The PEP Family Handbook says district termination must occur upon participation in PEP. Parents complete verification acknowledgments in EMA that the student is no longer registered under s. 1002.41, F.S.
Safeguard: Get the funded award first. File the district termination promptly. Keep delivery proof. Upload or acknowledge in the SFO portal as that SFO currently instructs.
Phase 5 — SLP and spend activation
After disenrollment is finalized and verified:
- Submit the annual Student Learning Plan in the SFO portal.
- After the SFO accepts the SLP, use the current spend rails (for example MyScholarShop in EMA, or reimbursement in EMA / AAA SMP) according to the Purchasing Guide. Confirm current purchase rules in the live portal. This hub does not approve, verify, or predict payment.
- Plan the required annual norm-referenced test and the SFO’s submission window.